How to Become a Data Entry Clerk

By | February 9, 2024

How to Become a – Data entry clerks are responsible for entering data from various documents and forms onto a computer. They have proven to be an important part of the office environment, but do you know what it takes to become one?
Data entry clerks often work in an office setting, with a computer and typing skills being their two most important qualities. Data entry clerks can work in many different industries, such as insurance companies, social services agencies, or retail stores with customer service departments. If you’re interested in this position and want to learn more about what it takes to be a data entry clerk, then keep reading!

How to Become a Data Entry Clerk  - Best School News

Learn About Being a Data Entry Clerk in 2022

Data entry clerks are responsible for copying, sorting and inputting data into an organization’s computer. Data entry clerks may be classified as office workers or as bank tellers, customer service representatives or secretaries. Data entry clerks are necessary in any office environment that deals with using computers to enter and retrieve records and files. This is a great career to get into if you enjoy working with computers, don’t mind sitting down for long periods of time, and have excellent organizational skills. Take this quiz to find out how much you know about being a data entry clerk!

What does a data entry clerk do?

Data entry clerks, sometimes called data entry keyers or data typists, are an important part of the workforce. They are responsible for entering numerical, textual and graphical data into a computer system. The work they do can be tedious and not very glamorous, but it’s what helps businesses operate smoothly. Here is how you can become a data entry clerk if you want a job in this field.


Related: How to Become a Financial Planner

A data entry clerk is an administrative professional who handles routine clerical tasks relating to entering or updating data in a computer system. A data entry clerk’s main responsibility is to ensure that the organization’s database is accurate and up-to-date. Data entry clerks may also assist accounts receivable with duties like processing invoices for payout and reviewing and processing order returns. Some additional responsibilities may include:

  • Collecting data and inputting information into databases

  • Reviewing records for accuracy

  • Updating databases with new or revised information as necessary

  • Performing regular backups of information to ensure data preservation

  • Retrieving records and electronic files from the database

  • Sorting and organizing paper records or notes after data entry

  • Preparing digital materials or files for printing

Data Entry Clerk Salary

With the rise of technology, many people are now working in office jobs. When it comes to a data entry clerk salary, the rate can vary depending on the company. Data entry clerks are typically paid hourly and can earn anywhere from $8-$12 per hour. The more experience someone has, the higher their pay may be. Data entry clerks also have to take into consideration any benefits they’re eligible for when considering their total income. Planning for retirement is an important aspect of life that we often overlook as well. A data entry clerk salary is just one way to plan for your future with money you’ve earned during your career. There are a lot of different factors that go into determining a data entry clerk salary; this blog will help you make sense of it all!


Average salary

The average salary for a Data Entry Clerk ranges from $26,050 to $43,540 depending on a variety of factors.
Data entry clerks input and update data in an organization’s computer system. They often work as members of a team that includes other clerks, computer operators, programmers, and editors. The complexity of the data entry process may vary depending on the size and type of organization. Some data entry clerks are responsible for typing information into databases or spreadsheets while others handle more complex tasks such as processing orders or entering financial information. The nature of their job can make it difficult for them to concentrate for extended periods of time or undertake mentally demanding tasks.
Here are some important things you should know about the Data Entry Clerk Salary:

Salaries for data entry clerks are often determined by the candidate’s level of education, experience, relevant certifications and skill set, as well as the position’s specific job responsibilities. Geographic location can also impact potential earnings.

  • Typical salary in the U.S.: $14.02 per hour

  • Salaries range from $7.25 to $30.65 per hour.

Data entry clerk requirements

The required training and education to become a data entry clerk will depend on the industry and responsibilities of the position. The standard requirements include:


The educational requirements for data entry clerks vary based on the position and its responsibilities. A high school diploma is typically sufficient for entry-level positions. If a professional wants to advance to an administrative position with more responsibility, they may want to pursue an associate or Bachelor’s Degree in Business or a related field. Courses in computer applications like spreadsheet software and word processing can be helpful for those seeking to improve their skills.


Data entry clerks typically get their training while on the job. In most industries, the training covers office and clerical procedures, use of computer applications, use of office equipment, best processes for organization and database usage and other technical requirements. This training may last up to one month.


Most data entry clerk positions do not require specific certification. Professionals seeking to gain skills before employment might enroll in a certificate program at a technical school or community college. These certificate programs—which can serve as educational training programs in replacement of full degree programs—teach students how to use basic computer programs and how to efficiently enter different types of data into various types of databases.

Many data entry clerk certificate programs will also cover one or more of the following topics:

  • Word processing

  • Computer calculations

  • Clerical organization

  • Workplace communication

  • Bookkeeping


Data entry clerks need to have a mix of skills to be successful. The relevant and important skills they should develop include:

Attention to detail

Entering large amounts of data into spreadsheets or online databases and reviewing data for accuracy requires precision. For this reason, successful data entry clerks will need to be detail-oriented to ensure accuracy and minimize time spent checking data against source documents.


Many data entry clerks work in fast-paced environments that require them to be flexible and efficient while maintaining accuracy. Duties may require the professional to pause work on data entry to retrieve a file or report.

Computer literacy

Data entry is a core task for these clerks, so they must quickly and accurately type to maintain efficiency. Additionally, data entry clerks work with various computer systems and online databases, requiring a basic knowledge of computers and the ability to quickly learn new systems.


Data entry clerks must retrieve and update database files and other digital documents quickly and efficiently. Their duties may also require them to sort and organize physical documents they are digitizing or entering into the online system. The ability to create and maintain easy-to-use filing and organization systems enable these professionals to succeed in the workplace.


These clerks often have to communicate with individuals within the organization, such as management or operations personnel. If the clerk is client-facing, they may have to communicate with customers to gather and update database information. These tasks may require the professional to adapt their communication style to obtain the information they need.

Data entry clerk work environment

Data entry clerks can work in many different industries, including but not limited to:

  • Administrative and support services

  • Hospitality

  • Local and federal government

  • Healthcare

  • Transportation and warehousing

Most data entry clerks work full-time in an office environment and may have opportunities for overtime. Part-time work is available, particularly for clerks working in the hospitality industry. While standard shifts for data entry clerks take place during normal business hours, clerks that work for transportation or hospitality organizations that are open around the clock may have to work on evenings, weekends and holidays.

In their office environment, these professionals typically spend the majority of their shift sitting at a desk, working on a computer and using necessary office equipment, such as printers and fax machines to complete data collection and organization tasks.

How to become a data entry clerk

Many data clerks complete the following steps to pursue this career path:

1. Obtain a high school diploma

Earn a high school diploma or the equivalent, focusing on elective courses in computers, business, finance or accounting. While earning the diploma, work on improving relevant skills, like typing speed and accuracy, through practice or games that exercise the skill.

2. Pursue a data entry clerk certificate program

To learn the basics of data entry and improve your chances of getting a job, you may want to complete a data entry clerk certificate program at a technical school or community college. These programs can provide the knowledge needed to start working in the field and can also serve as an efficient alternative to completing a degree program. Course offerings include word processing, business communication, clerical organization and bookkeeping.

3. Further computer literacy education

Taking additional computer courses can improve your chances of getting hired. Look for courses that focus on word processing and database management. If a potential employer requires knowledge of bookkeeping or accounting, enroll in courses in those areas as well.

4. Get on-the-job training

While taking courses to learn the skills necessary to become a data entry clerk, look for opportunities to get on-the-job training through an entry-level position or by job shadowing. On-the-job training typically lasts up to one month and will give you the basic understanding you need to get started in this career.

5. Structure your resume and apply for positions

Whether you have decided to pursue a career as a data entry clerk right after high school graduation or you have taken some additional courses to improve your skillset, you will need to develop a clear and comprehensive resume before applying for positions. Your resume should describe your education, training, experience and skills in clear, concise language that aligns your qualifications with the job expectations.

Data entry clerk job description example

Our wellness company is looking for a reliable data entry clerk to join our team to help with data entry and other administrative tasks. Responsibilities include transferring data from paper to our online database system by typing and scanning, recording data from customers directly into our online system, creating accurate spreadsheets, updating existing data, verifying data by comparing source documents and retrieving data or electronic files as requested.

Candidates are required to have a high school diploma or GED. The ideal candidate will be detail-oriented, analytical and efficient. We are seeking someone with excellent typing skills and familiarity with Microsoft Office products, especially Word and Excel.


Leave a Reply

Your email address will not be published. Required fields are marked *